" ITREALMS: Optimising your Google mail account (2)

Wednesday, December 03, 2008

Optimising your Google mail account (2)

All Mail shows you almost all of your mail; you’ll see content from your Inbox, Starred, Chats, Sent, Drafts, and all your archived messages; you won’t see Spam or Trash.

Spam is where Gmail sends the messages it thinks are suspicious.
Trash is where messages you delete end up; you can empty the trash whenever you feel like it.

Contacts lists the email addresses of people you’ve corresponded with; you can add more details as you see fit.

Organizing and sorting your mail:
Next, you’ll probably want to get organized. If you find the idea of browsing through thousands of messages to find a single conversation a little daunting, you can make things a lot easier using labels, filters, and search -- and you won’t have to delete anything. Here’s how it works:

Labels: You can create labels and apply them - manually or automatically - in order to group related messages together. For example, let’s say you want to keep messages from your mom all in one place. If you have a message from her already, just check the box next to the message in your Inbox.

Then, create a label for her messages; select New label from the More Actions drop-down menu. Enter a name for your label, and click OK. The name of your label will appear just before the subject line.

More actions ...
You can find all your messages that have this label attached by clicking the label’s name in the Labels section in the lower-left part of any Gmail page.

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